1. Who we are
This Privacy Policy explains how International Test Limited ("we", "us", "our") collects and uses personal data when you use japaneseproficiencytest.com (the "Japanese Proficiency Test").
- Company name: International Test Limited
- Country of establishment: United Kingdom
- Email: hello@japaneseproficiencytest.com
We act as the data controller for personal data collected through this website.
2. What data we collect
We only collect personal data that is necessary to provide our services. You do not need an account to take the test.
a) Information you provide
- Your answers to the test questions
- When you order a certificate or report: your full name as it should appear on the document, your email address and, for the report, your date of birth
- Messages you send us
b) Automatically collected data
- IP address and the country derived from it (used to show prices in your currency)
- Browser and device information
- Pages visited, how you arrived at the site (for example the referring page or campaign) and usage statistics
- Cookies and similar technologies (see section 5)
c) Payment data
Payments are processed by Stripe. We do not store or process your payment card details.
3. How we use your data
We use your data to:
- Deliver the test and calculate your result
- Issue your certificate, report and any add-ons you order, and send them to you by email and download link
- Keep a record of each certificate and report so that it can be verified online
- Provide customer support
- Improve and secure our platform, including the calibration of test questions
- Process payments and prevent fraud
- Send service-related emails
If you explicitly opt in, we may also send product updates and offers. You can unsubscribe at any time.
4. Legal basis for processing
We process your personal data based on:
- Contractual necessity: to provide the test and the documents you order
- Legal obligations: accounting, fraud prevention and compliance
- Legitimate interests: issuing verifiable certificates, improving and securing our services
- Consent: for analytics cookies and marketing communications (where applicable)
5. Cookies and analytics
We use cookies and similar technologies to run the site and, with your permission, to understand how it is used and to measure our advertising. We use Google Consent Mode, so Google tags respect your choice.
- In the European Economic Area, the United Kingdom and Switzerland, analytics and marketing cookies are off until you accept them. You can accept all, reject everything that is not necessary, or choose by category.
- In other countries they are on by default, and you can switch them off at any time.
You can change your choice at any time with "Cookie settings" at the bottom of every page. Your choice is kept for 12 months. Your test answers, payment details and form inputs are never sent to analytics tools.
| Name | Provider | Purpose | Category | Duration |
|---|---|---|---|---|
jpt_consent |
Japanese Proficiency Test | Stores your cookie choices | Necessary | 12 months |
jpt_geo |
Japanese Proficiency Test | Your country, to show the right cookie notice | Necessary | 24 hours |
sb-…-auth-token |
Japanese Proficiency Test (Supabase) | Keeps you signed in to My certificates | Necessary | Until you sign out |
__stripe_mid, __stripe_sid |
Stripe | Fraud prevention during payment | Necessary | 1 year; 30 minutes |
jpt_session_… (session storage) |
Japanese Proficiency Test | Resumes your test in the same browser tab | Necessary | Until the tab is closed |
jpt_attr (session storage) |
Japanese Proficiency Test | How you arrived at the site, attached to your order | Necessary | Until the tab is closed |
jpt_forms_… (local storage) |
Japanese Proficiency Test | Gives you a different level-test form on a retake | Necessary | Until you clear it |
_ga, _ga_… |
Google Analytics | Counts visits and how pages are used | Analytics | 2 years |
_gcl_au, _gcl_… |
Google Ads | Measures conversions from our advertising | Marketing | 90 days |
6. Online verification
Each certificate and level report carries a unique ID and a QR code. Anyone who enters that ID on our verification page sees the holder's name, the level, the issue date and the validity. This is the purpose of a verifiable certificate; we do not publish a list of certificates, and a document can only be looked up with its ID.
7. Data sharing
We share personal data with trusted service providers who process it on our behalf:
- Vercel (website hosting)
- Supabase (database and document storage)
- Stripe (payments)
- Resend (email delivery)
- Google (analytics, with your consent)
All service providers are contractually required to protect your data.
8. Automated scoring
Your level and scores are calculated automatically from your answers by our adaptive scoring method; no person reviews individual tests. If you have a question about your result, contact us at hello@japaneseproficiencytest.com.
9. International data transfers
Your data may be processed in the United Kingdom and, where necessary, in other countries. Our database is hosted in Japan, which the United Kingdom recognises as providing an adequate level of data protection. Where data is transferred to other countries, we ensure appropriate safeguards are in place in accordance with UK GDPR, such as the standard contractual clauses in our providers' data processing terms.
10. Data retention
We retain personal data only for as long as necessary to:
- Provide our services
- Keep certificates and reports verifiable for their validity period
- Meet legal and regulatory requirements, including accounting records
- Resolve disputes and enforce agreements
Usage and analytics data is typically retained for shorter periods.
11. Your rights
You have the right to:
- Access your personal data
- Request correction or deletion
- Object to or restrict processing
- Request data portability
- Withdraw consent at any time (where applicable)
To exercise your rights, contact us at hello@japaneseproficiencytest.com. If you ask us to delete a certificate record, the certificate can no longer be verified online.
You also have the right to lodge a complaint with the UK Information Commissioner's Office (ICO) or your local data protection authority.
12. Children's data
Our services are not intended for children under the age of 13. We do not knowingly collect personal data from children without parental consent.
13. Changes to this policy
We may update this Privacy Policy from time to time. The latest version will always be available on this page.
14. Contact
If you have any questions about this Privacy Policy or your personal data, please contact hello@japaneseproficiencytest.com.